Posts Tagged ‘microsoft’

Melcrum Social Media Survey

Sunday, August 15th, 2010

Early this year Melcrum, a privately held research and training company, conducted a survey of global use of social media among internal communications professionals. More than 2,600 people responded from 1,800 organizations.

We frequently hear from people about not only their confusion over how to best use social media, but about their uncertainty around its success. The findings of this survey show that people are pretty much evenly split over whether they think social media is an effective tool for internal communication.

Key findings were:

• The level of social media expertise and experience among the profession is poor with more training needed.
• More than half of global internal communicators say their organizations do not have a social media policy in place. Those that do cite guideline inconsistency as the biggest problem.
• Social media has changed the roles and responsibilities of global internal communicators. Practitioners are rapidly changing focus from controlling communication to influencing colleagues.
• Leaders are embracing “two-way employee communication” but still rely on email and e-newsletters.
• The adoption of social media tools and platforms has significantly narrowed the communication gap between leaders and employees but increased the fear of loss of control and power at the top of organizations.
• Global internal communication teams stick to the basics when measuring the success of social media initiatives using website data and analysis or intranet traffic figures.
• Gaining budget, overcoming IT restrictions and management fearing a loss of control and reputational damage are the biggest barriers preventing communicators from implementing social media tools within their organizations.

Additional detail on their findings can be found on their recent press release. It makes for interesting reading. Join the discussion about the research on this blog; we’d be interested to know what you think.

Survey Says…

Monday, August 9th, 2010

Many thanks to those of you who completed our LinkedIn poll over the past week. Our highly scientific poll showed that:

39% of you stay connected throughout vacation

38% of you check messages, but only respond if urgent

5% bring it all with you and then ignore it

16% of you are able to completely disconnect from work when you’re on vacation

The comments received included:

“Business moves too fast. I would regret going away if I came back to a crisis or situation that could have been resolved by my intervention–even when enjoying some R&R”

Mike Waterton
Managing Director
Temp Network Recruitment

“There’s too much possibility of missing something–especially if you are a small business.”

Paula Suita
Principal
Smith & Suita

Our question now is: Is this the wave of the future, or do you think people will eventually rebel and take back their vacations? Do people need to completely disconnect from their work, or is staying available 24/7 okay? Visit our blog and join the discussion.

Are you able to get away from it all?

Monday, August 2nd, 2010

There was once a time when you could go on vacation and truly “get away from it all” with your family for a week or two. People at work could live without you for a while, summer was a quiet time when people could catch up on projects. Today most people head out with at least one computer and their BlackBerry (or mobile device of choice) by their side. In fact, a recent study by Osterman Research found that 79% of respondents admit to taking a work-related device with them on vacation.

Some of this is related to the economy. People are doing whatever they can to ensure that they hold on to their jobs. In the long term, however, it’s setting a precedent, one that will be hard to move away from once the economy, and nerves, fully recovers.

While constant connection might be an aggravation for some people while on vacation, for entrepreneurs it’s actually given them much greater flexibility and a degree of freedom. It’s much easier to take a few days away while remaining in touch with any employees you have back home. Even better, many entrepreneurs are simply able to conduct business from anywhere.

We wanted to find out what you’re doing to stay in touch, or not, this summer. Visit our LinkedIn page and take our latest poll.

Keep your personal information safe

Sunday, July 25th, 2010

We’re always on the lookout for information that can help us, and you, in our day-to-day jobs. A recent ING newsletter had these great tips for helping you keep your data secure.

As a consumer there are steps you can take to protect your confidential information and reduce the risk of identity theft and potential financial harm. Here are a few helpful hints:

• Keep your anti-virus software enabled and updated. Anti-virus software scans and deletes viruses from your computer and incoming e-mail.
• Keep your computer files updated. Operating systems such as Windows or Mac OS, financial software programs, and entertainment applications may have vulnerabilities or back doors where a keen attacker could gain unauthorized access to your computer.
• Be cautious with your e-mail:

  • Do not open e-mails from unknown or suspicious sources. Delete them immediately.
  • Do not open attachments or click on links contained within e-mails from unknown or suspicious sources.
  • Do not reply to e-mails from unknown or suspicious sources.
  • Basic rule in reading any e-mail, if it sounds too good to be true, do not click on it.
  • If someone hacks your e-mail and uses it to send suspicious messages to people in your address book, change your password immediately to prevent subsequent messages.

• If you use high-speed Internet access, be sure to use a firewall.
• Be suspicious of Internet downloads. Make sure you download information only from trustworthy sites and that you always virus-scan downloads before opening them.
• Use spyware detection with your other safeguards to ensure that you do not become a victim of pop ups that could obtain your user ID and password to your private accounts.
• Act immediately in case of an infection. If your computer is infected, log off the Internet and scan it with updated anti-virus software.

Microsoft Office Web Apps Launches

Monday, June 14th, 2010

Microsoft entered the world of cloud-based programs last week with the official launch of its Office Web Apps, which was created to compete head-on with the popular Google Docs application.

Google Docs has become increasingly popular over the last few years with both individuals and businesses that are looking for free Web-based alternatives to desktop software programs, either as a money-saving tool or as a way to improve document collaboration. Microsoft’s foray into this area will pose a serious challenge to Google’s dominance of this field.

Each program has its strengths and weaknesses—Office Web Apps is better at maintaining the layout of a document, whereas Google Docs reportedly still wins in terms of document collaboration. However, the Office Web-based product is still in early stages, and it will be easier, and less costly, for them to make enhancements to an online product.

Some businesses have started using free Web-based products for their entry-level employees, or for staff that doesn’t need to use Office-type programs in their day-to-day job. The cost savings can be great, but sharing documents internally can sometimes be a challenge. We’ll be interested to watch this trend to see if it continues as cloud computing becomes more popular.

Does your business use Google Docs? Do you plan to use Microsoft Web Apps in your business? How do you currently use/plan to use these and similar Web-based programs? Share your thoughts with us by posting a comment.

Microsoft Office 2010–Should you Upgrade?

Monday, May 10th, 2010

The business launch of Microsoft Office 2010 is now two days away, and discussions are continuing online over the decision to upgrade. Regardless of the size of your business, upgrading to the newest version of Microsoft’s popular Office product isn’t necessarily a no-brainer.

In addition to the usual questions around increased functionality available in the new version for current 2003 or 2007 users, there are many “freeware” options available now that offer a level of competition that didn’t exist several years ago. Some companies are even starting to integrate these freeware programs into their offering to employees. Newer employees, or employees who don’t need the full Office suite for their everyday job, are being offered tools such as Google Docs, Zoho, or Open Office. Each freeware offering has its good and bad points, and satisfaction with them often depends on whether the user is familiar with the full functionality of Word or Excel—but, you know, they’re FREE. Microsoft has even developed a product to compete with these freeware offerings, but it’s nowhere near as powerful as their retail product.

Dedicated Office users will naturally have to evaluate the 2010 enhancements based on the usefulness of those new features to themselves or their organization. Office 2003 users will have to take into account the ever shrinking support for their release that Microsoft is providing, as well as their eagerness to learn how to work with the ribbon. The 2010 release improves the way the ribbon works and can be managed, but it’s still a pretty big culture shock for people who aren’t familiar with it.

We have clients in both camps. Those who want to stick with Office 2003 until its last dying breath, and those who are eager to upgrade to the newest version. What are you or your company planning? What are your thoughts about the new Office upgrades? Do you use freeware in your organization in addition to the Office suite? Share your thoughts with us.

SharePoint 2010 – It’s Right Around the Corner

Monday, April 26th, 2010

As part of several major business launches slated for May 12, 2010, Microsoft will be releasing it’s new version of Sharepoint 2010. According to a recent review of the product by IDC, the greatest part of the upcoming release will be the integration of tools and features across a common platform in order to support a broad variety of information work tasks.

Some of the improvements in Sharepoint that IDC highlights include:

  • Authoring capabilities built in at every point so that users can create, edit, and publish blogs, wikis, Web pages, profiles, etc. Support for co-authoring using Microsoft’s desktop Office suite and/or its new browser-based Office Web Apps.
  • Collaboration aided by better Outlook integration, ability to rank documents and recommend them, and automatic tracking of recent activities and projects to help people find others working on similar products.
  • Support for emerging industry standards such as AJAX, XHTML, REST, and LINQ, and browsers like Safari and Firefox in addition to Internet Explorer. Developers, IT professionals, and end users have needed help in extending SharePoint to mixed environments, and Microsoft appears committed to this.

You can read the full write up by IDC, SharePoint 2010: Re-thinking Information Work, for additional information.

You can also contact SOFTEACH directly to discuss training options for this, and other, upcoming upgrades.

Microsoft Office 2010–What Will it Mean for You?

Monday, February 15th, 2010

We can’t cover all of the changes coming with Microsoft Office 2010, but we wanted to highlight some of the more popular ones:

Customize the Ribbon:  Microsoft is now allowing users of Office 2010 to fully customize the Ribbon, adding the ability to customize or create your own tabs on the Ribbon. The Ribbon also provides contextual tabs, for example, when you select a picture in Word a contextual tab will appear on the Ribbon allowing you to edit or format the picture.

Office Backstage:  Microsoft ditched the “Orb” style from Office 2007 and decided to go back to the ‘File’ menu in Office 2010. The main reason behind this decision was users constantly asked IT departments and support lines “where’s the file menu?” The “Office Button” will be replaced with a menu button that leads to a full-window file menu known as the Backstage View.

Out-of-the-box PDF Support:  Users will also be able to edit images directly within Office apps. These changes probably won’t be very popular with Adobe.

New Paste Preview:  This will allow you to view your work to be sure it’s formatted correctly in the document before you finalize the paste command.

Free Web-based versions of Word, Excel, PowerPoint, and OneNote:  This will allow people to access and edit documents anywhere, anytime. The Web-based versions will work in all popular Web browsers, and can be used whether you’re working on a PC or a Mac. According to Microsoft, they will preserve the look and feel of a document regardless of the device you’re working on—even if it’s your smartphone.

PowerPoint Media Enhancements:  You’ll now have the ability to slice and dice video into a presentation.

Outlook Social Connector:  Microsoft has introduced a Outlook Social Connector (OSC) straight into Outlook 2010. The Connector provides a stream of content from SharePoint, Windows Live and other social networking sites. At the bottom of Outlook emails users will be provided with contacts’ latest Facebook and Twitter posts.

For those of you still using Office 2003, you probably already know that mainstream support for the product ended on April 14, 2009. Extended support is still available for a fee, but other than that Microsoft will only support this product going forward by delivering patches and bug fixes until April, 2014.

And for anyone who wants to upgrade their Microsoft Office Suite now, but doesn’t want to wait until June for Office 2010, Microsoft has also announced that anyone who purchases their current version, Office 2007, between 3/5/2010 and 9/30/2010 will get a free upgrade to Office 2010.

Microsoft has also announced that the Mac OS X version will be released in 2010 as well. Office 2011 for Mac will include more robust enterprise support and greater feature parity with the Windows edition.

A SOFTEACH PowerPoint Tip

Monday, November 30th, 2009

For a quick preview of a slide show while editing a PowerPoint presentation, hold down the Ctrl key while clicking on View Show in the Slide Show menu.

Today’s SOFTEACH Tip for Microsoft Excel

Monday, November 23rd, 2009

To print an Excel chart on a page separate from the data to which it relates, select any part of the chart, and simply choose File | Print.