Archive for the ‘Software Tips & Tricks’ Category

Handling Automatic Hyperlinks in Word 2003 & 2007

Monday, April 5th, 2010

A common difficulty users face has to do with the automatic hyperlinks that are created at the most inopportune times. But there is relief. You can disable this feature either permanently or temporarily.

Word 2003

To make the change permanent,

1. Go to the Tools menu
2. Choose “AutoCorrect”
3. Click on the “AutoFormat As You Type” tab
4. In the “Replace As You Type” section, deselect the Internet and Network Paths with Hyperlinks options.

Word 2007

To make the change permanent,

1. Click on the Microsoft Office Button and select “Word Options”
2. Click “Proofing” then “Autocorrect Options”
3. Select the “AutoFormat as you type” tab
4. Clear the check box beside the “Internet and network paths with Hyperlinks” option.

For both releases, to keep the option enabled but temporarily disable it for newly created hyperlinks, press Ctrl-Z immediately after the link is generated.

Note: If your document has already been created and contains hyperlinks that you wish removed, either right-click on the link or press Ctrl-K with the link selected and choose “Remove Hyperlink.” You can also use Ctrl-K to ADD a hyperlink to text within a document.

Inserting Rows Tip for Excel!

Thursday, February 25th, 2010

To insert 5 rows at a certain row (with or without data), select five rows, choose Rows from Insert Menu. Voila!

SOFTEACH Software Tip for YOU!

Wednesday, February 24th, 2010

When your Junk Mail Box is free of valid email, press CTRL-A & CTRL-D to quickly empty it. Enjoy! Your SOFTEACH Friends

Eight Safety Measures for Protecting Your Data

Monday, January 11th, 2010

As good as antivirus software is, it’s not perfect. So here are eight ideas for protecting your data.

• Back up all data at least weekly (at the end of each work day for critical data) onto an external hard drive, disks, CDs or tape. (Keep a copy of critical data in a location other than the office in case of fire or other disaster.). There are also several online back up services now available.

• Never accept software downloads from strangers.

• Don’t put disks/drives from home, or disks/drives from other sources, into your office computer.

• Never open unexpected e-mail attachments without first verifying them with the sender.

• Scan attachments and web downloads for viruses before opening.

• Scan the entire hard drive regularly.

• Use a firewall, especially if you have high-speed, always-on Internet access.

• Change your passwords frequently and don’t use the same password for all of your programs.

A SOFTEACH PowerPoint Tip

Monday, November 30th, 2009

For a quick preview of a slide show while editing a PowerPoint presentation, hold down the Ctrl key while clicking on View Show in the Slide Show menu.

Today’s SOFTEACH Tip for Microsoft Excel

Monday, November 23rd, 2009

To print an Excel chart on a page separate from the data to which it relates, select any part of the chart, and simply choose File | Print.

A SOFTEACH InDesign Tip

Monday, November 16th, 2009

To change the rotation of one page within a document using InDesign, click View > Rotate Spread, then click on one of the degree options.

A SOFTEACH MS Word Tip

Thursday, November 12th, 2009

Repeat your last action, including searching, typing, and formatting by using the F4 key. Shift-F4 will repeat the most recent Find command.

A SOFTEACH Formatting Tip

Monday, November 9th, 2009

Ever try to fix formatting that refuses to change? You can start with a clean slate by removing all formatting from the selection—select the block of text and press Ctrl-Shift-N.

SOFTEACH Word Autotext Tip

Wednesday, November 4th, 2009

Customize the phrases Word auto completes. Go to Tools>AutoCorrect Options>AutoText tab. Add phrases used often, such as your name, company.